Absentee/Online voting Thanks all for your viewpoints, much appreciated. We are very actively trying other ways to engage and have found that offering different levels of contact choices on membermojo has yielded results. We are very aware that the 'doing things because we have always done them' attitude is not the way forward.
The real aim of my question was to identify whether or not such a voting system would be safe. A couple of people have suggested it may not be, depending on the scruples of your administrator. As administrators can view activity logs on membermojo I think there is a degree of security/oversight but not perfect, potentially an administrator with enough IT knowledge might be able to override the activity logs in some way.
What I am looking for are mechanisms in which we can break free from our current situation of pretty much one meeting per year where any 'decisions' can be made - these are usually restricted due to the running order to electing (or re-electing more often than not) people into positions for which the have varying degrees of enthusiasm and drive.
We are working on a survey for all members at present. I have recently emailed approx 25% of the Guild personally to ask their opinion on the general state of play. Many of those who replied were people who do not attend 'guild events' but were very pleased to be given the opportunity to share their views. I've been very grateful for the input, but personal correspondence with 125+ people is not practical to maintain.